Cut Your Cost Per Invoice in Half
Use the latest OCR software to reduce manual operations for processing invoices. Better invoice productivity means more early payment discounts, improved vendor relations and enables staff to focus on strategic activities.
- Reduce AP staff workload by automating data entry
- Empower operators to focus on exceptions
- Match invoice data against existing purchase order information
- Extract more fields in less time
Capture and process invoices from all sources
- Inbound invoices from MFPs, local scanners, fax or e-mail can be captured.
Extract and validate key information in seconds
- OCR software automatically extracts all critical fields. Database lookups can validate information and retrieve additional information from the ERP system. AP personnel can quickly review and fix exceptions.
Automatically Route for Approval
- Digitized invoices can be routed to the appropriate individual based on a pre-designed workflow. For instance, invoices over a certain amount may need additional approval steps.
“Touchless” Payment
- Compliant invoices (that match purchase orders and delivery of goods records) can be paid automatically in a “touchless” or straight-through process (STP). Exceptions are either routed for approval or to the exceptions workflow.
Advanced OCR Capabilities
- Automatically sorts invoices, credit memos, statements and other document types
- Validates purchase order numbers and other key fields against existing databases
- Captures line item invoice data
- Works for other document types besides invoices
- Supports invoice formats for multiple countries
Customer Quotes
- The recognition quality is such that verification is a breeze. Being able to automatically link documents via their POs delivers huge time savings. Senior IT Manager, PBS Coals
- Within days the staff was using the software and within a few weeks we could see benefits. No invoice is ever lost. The right budget holder gets the invoice to authorize promptly. OCR has enabled us to reduce the time spent between receiving and paying invoices by at least 50%. Information Systems Manager at Hendre
- Using OCR for invoice processing condensed the process from 2 weeks to 3 days; reduced paper usage by over 60%, and paid for itself in 11 months.” Assistant Vice President, University Services, Tulane University